Cards are not as simple as a clever title. You can add a lot more information on you cards which helps you collaborate with your team.
Cards are the most simple items in your project and usually represent information you want to organize in your project. It can be anything that needs to get done or remembered: a task to complete, a book to read, a person to contact, a place to visit, an object to design, etc.
First, start a project and create a group in which to add your cards. A group is an easy way to organize cards together. You can create as many groups as you want, and as many types of group (or “project context”) as needed.
- click the
+sign at the bottom of a column
- type the card title
enterto save it.
The card will show as a tile in the group, and appear instantly on the screen of your collaborators connected to the project.
ctrl + enterto open the card directly after creating it.
@usernamein its title and you will automatically assign it, add
#groupand your card will be added to any groups. You can add multiple
Let external people create cards by using Forms.
Create cards by email
Send emails to a project and it will automatically create cards. Get the project email address in the project menu.
Your email subject will provide the card title, and your email content will be added as a comment to your card.
You can also use
#group in your email subject to directly assign your card to any member of the project and to add your card in any groups.
Forwarding (Fwd) emails is also supported.
Markdown syntax is accepted to format your comment.
You can mention people in your comment so that they will be notified.
Open the card
Just click on a card to access its content: this is the card view.
You can open it as a window…
… or as a docked panel.
Switch between the two by clicking this button:
By default, the card includes:
Title: the name of your card
Reference of the card: this reference is unique in the project (linkable in comments)
Groups: the groups which the card belongs to
History: how much time the card has been in a group, with author and duration (see how to add cards to groups)
Card current model: a card model is a saved card structure which define what fields your card can have or which color your card has
Card action menu: Archive, Copy, Move, Delete and more
Sub-board: sub-level of the card to organize its sub-cards
Description: this is an field of your card that let you add some text content to it, like describing an idea or how to reproduce a bug
Fields: any type of information for the card. Kantree comes with built-in fields, but you can add your own
Activity: list of all the comments, logs and changes made to the card. You can add new comments or logs data
Comment: add a comment to the card, with @mention
Sub-cards: sub-cards of the card, which can be managed in this checklist or in the sub-level board
Add Field button (project admin only): let you add field to the current card model. If the card has no model, the field will be added to the default fields set available for every card in this project (learn more in the customize card guide)
open the contextual menu
You can act on a card through the contextual menu: right-click a the card tile to access this menu.
Edit the title
You can edit the name of a card by clicking the title in the card view or from the action menu:
State of cards
All Cards have an inner state.
This inner states are used to calculate analytics on your projects (see the report guide).
By default, a new card is in
An icon appears on the card tile to indicate the current state of the card. You can select between:
- in progress
The state can be modified from:
- the contextual menu (right click on a tile in the kanban board)
- the card action menu
- move the card in a group with specific settings
In addition to these states, you can switch to a group that has been previously linked to a state. This kind of groups will appear in the state list.
Note that you can mark cards as
completed from the
Completed cards appear strikedthrough.
Describe your cards with formatted texts
You can add formatted text to your cards. By default, cards have a
Kantree provide you a rich text editor so that you can enhanced your text.
Kantree provide you a lots of options: multiple types of title, quote, bold, italic, lists, links and image.
The image selector is pretty straightfoward and let you store images in your file fields.
If you don’t want to use the rich text editor there is a also simple markdown editor.
If you close your editor before you have saved your text, we got you covered by creating a temporary save and you can start your text where you left it.
Cards and dates
Cards don’t have any builtin editable dates.
They have a hidden finished date which is set when a the state of the card is marked as
This hidden date is used in some analytics charts.
By default, cards have a due date field to quickly schedule a task.
You have the possibility to set a start and an end dates instead of a single date.
To pick a single date, click twice on the same date.
This date appears on the card tiles and its color changes according to the time (grey, yellow, red).
You can change this date field or add more dates to your card by changing the card model.
If you define multiple date fields, only the closest date will be displayed in the card tile.
To attach a file to a card, click the
+ sign in the file field, or drag and drop the files in the indicated zone. You can attach multiple files at once, or add a URL.
Once uploaded, your files will appear as a thumbnail, which you can click to access to file. Images can be previewed in a gallery.
Images of yours files fields can be use in your description and comments to illustrate them.
Remove an attach file by clicking the
cross button in the top right corner of the thumbnail.
Select cover image
Click the small
image icon in the top-left corner of the thumbnail (visible on hover) to use this image as cover for the card tile.
Paste image from clipboard
Copy an image in your clipboard like with any screenshot tool, and then go back to Kantree and press Ctrl + V (or Cmd + V) while a card is opened (it doesn’t work anywhere else). A popup should appear asking you where you want to paste your image.
If you do it with the comment editor opened, it will automatically open its Insert Image menu.
Add card to groups
In Kantree, the cards of a projects are organized by groups.
New project are created with three default types of group:
Milestones coming from contexts and
Labels coming from fields.
You can create your own project contexts and group fields to manage your cards in more dimensions, such as epics, components, versions, teams, etc.
You can add a card to any group:
- by drag and drop cards with the
group byyou want
- via the header of the card modal
- via the group fields
- via the action and contextual menus
This groups are used in some analytics charts of the Reporting tool.
The fields Assignees let you assign members of the project to the card. This also subscribe this member to the card. He is notified of any change on the card.
You can add more member fields to specify different assignments (Like Reviewer, Testeur, Writer, Developer, Designer….).
Edit other fields
There is a lot more types of field available for your card. You can have a list of them in the customize card guide.
Add relation between cards
Card relationship field let you bind cards between each other. You will find more on this in the guide “Organize your projects”.
Add sub-cards to a card from the
sub-cards tab. A sub-card is itself a card!
From this list, sub-cards can be renamed, mark as completed or opened as a card.
You can display your sub-cards right in your Kanban. Just
click on the
number of sub-cards button.
In basic mode only 3 sub-cards are displayed. You can expand the list to display all the sub-cards.
You can keep displaying sub-cards of sub-cards going down to the bottom of your project’s card hierarchy.
Create a sub-level
You can attach a sub-board to a card simply by clicking the Create board button in the card header.
This create a new level in the hierarchy of your project. You can create as many levels as you want.
In your sub-board, you have access to all the project tools (contexts, filters, tools, saved views…). You can move your sub-cards in the kanban board.
Get a recap of all the sub-boards of a project in the “Sub boards” section in the sidebar:
In your card, you can log any kind of structured information. The most obvious application of this feature is time tracking.
Learn more in the Logs guide.
Copy or move cards
Copy or move the card somewhere else in the current project, or to a different project and team.
Go to the customize cards guide to learn how you can leverage Kantree features to better visualize the difference between your cards.