Manage project forms

Forms gives you a simple way to let external people create cards in your project.

Lets go into details.

Create a form

In your project, you will find a Forms tool.

form mode

Click the Create new Form button, then you enter in the form editor.

form editor 1st part

form editor 2nd part

  1. Provide a name for your form

  2. Provide a description. This description will be displayed to requester before the form field

  3. You can select the level of accessibility for your new form :
    • publicly available
    • to members of your organization
    • only to project members
  4. If you want to display to the submitter the current step in the processing of the request, you can choose a context of your project and which groups you want show to him. Once submitted, it will be displayed like this to the submitter: show form progress

  5. You can choose to allow submitters to comment its request. This will help you interact with the submitters

  6. Add new fields in your form. These fields are mapped on the available attributes in the cards of your project (and the model of the created card, see point 8). When you select an attribute, you can defined a label and a description that will appear in the form. You can tag a field as required for a submission. form-field-editor You can move fields easily by drag and dropping them with the crossed arrows icon.

  7. Specify which group in your project, cards created by requests should land in. You can only select one.

  8. Select which model, cards created by request should take. It will change the available attributes for adding fields in your form.

  9. add some kind words in the email received by submitters (see below)
The title field is the only one which is not binded to an attribute, it lets requesters give a name for cards created by their requests.

Submit a request

When someone submits a request, he receives this kind of email:

email received when submitted request

Pointed by the arrow is the custom message you have added in your form editor (see point 9 above).

The card is created in the specified group. It is tagged with a request icon.

card from request

If the requester doesn’t provide a title for the card (or if you didn’t add a title field in the form), the title is Request from and the name of the requester. If the form is public, the requester can be anonymous.

In the header of the card, you will find a link to the request (useful if the requester looses it and wants it back).

card header for request

Interact with submitters

You can interact with the submitter using comments in your cards (and the right options enabled in your form, see above)

comments in request

Post a comment on the card created by the request with the option Show in request enabled.

comment showed in request

If you don’t, you can have private conversation about the request in your card without notifying the submitter.

If you edit a comment after posting, it won't notify the submitters. Do this only to fix typos, not to add more information, as the submitters could miss it.
Submitters can only add images by url in their commnents (even if one of the form field is a file attribute).

Submitters don’t get email update or in-app notification if you edit values in cards created by their request, or if you move your card in groups.

Close a request

When you archive or delete a card created by a request, it closes the request.

close request

It is the only way to close a request.

Edit a form

You can edit your form anytime using the small pencil button.

edit form

Every submitter will see the changes in their already submitted requests, even if you add/remove field in your form.

If you edit card attributes (or their value) which were available in the form, the submitters will see the change.

You can enable/disable comments in the request, it won’t delete them in the existing comments. Only hiding them.

Delete a form

Delete a form by using the bin button.

delete form

Form won’t be accessible anymore, neither will the existing request page.

Card created by requests from this form will still exist but they will loose the request icon and you won’t be able to comment with the option show in request.